The Room Reservation System (RRS) web application is a useful tool for managing reservations. Here, you can easily book rooms, modify and delete reservations for your events. Whether it’s a one-time booking or a recurring reservation, our system makes it simple. Just log in, pick your room, choose your date and time, and you’re all set! No hassle – just straightforward reservation management.
Creating Reservations
To make a reservation on our Room Reservation System, start by logging in and selecting the “Book Now” button for your preferred template. If it’s a recurring booking, set up the recurrence options. Then, follow the steps provided:
- Choose your date, start and end times, and room. (You can adjust the time zone and location, but remember, only locations linked to your selected template are available.)
- Select your room, then provide all required information on the Reservation Details screen.
- Review and agree to the terms and conditions before submitting.
Upon successful submission, you’ll receive confirmation of your reservation. If the space requires approval, a space administrator will follow up accordingly.
Modifying Reservations
Whether you need to adjust a single or recurring reservation, the process is simple. To make changes, log in and navigate to “My Events” from the navigation pane.
- Select the reservation you want to modify.
- Click on the pencil icon next to the booking to make adjustments. (You can change the event name, date, start and end times, and even select a new room if needed.)
- Click “Update Booking” to save them. You’ll receive a confirmation alert and—if the room change requires approval—a space administrator will follow up.
To add a booking to a reservation:
- Select the reservation from “My Events.”
- Select “New Booking.”
- Enter date, times, adjust settings if needed.
- Search and select a room.
- Confirm and update the reservation.
Deleting Reservations
To cancel a booking reservation, whether a single or recurring event, log in to the Room Reservation System and navigate to “My Events.” Then:
- Choose the reservation you wish to cancel. (To cancel a single booking of a recurring reservation, select the minus symbol next to the occurrence you want to remove.)
- Select “Cancel Reservation” from the Booking Tools list.
- Provide a cancel reason and notes if desired.
- Confirm by clicking “Yes, Cancel Reservation” in the pop-up.
Your reservation should be canceled and removed from your bookings list.